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All-New Attendance Management - Made Easy with greytHR 2020

authorIcon By greytHR 6 minute read topicIcon Attendance Management

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"Time is money," said Benjamin Franklin.

Does attendance management seem to be an easy task? Ask your Payroll Manager, and he will give you the real picture. In any organization, HR and Payroll Managers spend a significant amount of time in maintaining attendance records, making reports for clock-in and clock-out time, delays, overtime, etc. for processing payroll. Wouldn't it be great if the Payroll Manager could get all this data with just one click? And what if you get the same along with your payroll software?

Now manage attendance records easily with greytHR. With this automated attendance system, your organization can reduce costs and eliminate the manual, repetitive, and time-consuming process of attendance data management. You can now track the clock-in and clock-out time of employees, easily track late coming, overtime, and working hours.

greytHR attendance management system is hardware-independent and can be integrated with any timekeeping system (automated, smart card, biometric, etc.). The tool comes with a free web attendance recorder, which can be used as an alternate tool (in the absence of time record hardware) to store employee Clock-IN & Clock-Out times.

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What does Attendance Management module bring for your business?

Easy to set up:

You can define the Business rules as per your policies. You can specify week offs, holidays, Shifts, Shift Patterns, and employee absence management rules applicable to your organization.

Centralized Data Management:

Easily view employee attendance data including Clock-In and Clock-Out times, assigned Shift, Late Arrivals, sufficient working hours, and Attendance Status.

Easy to implement:

All the policies and rules can be configured from the application. The features have been developed based on our extensive experience of automating attendance processes. The requirement for customization is minimal / not needed.

Employee Empowerment:

Attendance self-service empowers employees to view the attendance status 24x7 and track paydays. The system also allows Team Leaders and HR Managers to perform several tasks like regularization of absence, day to day attendance monitoring, compensatory off approvals, etc.

Get alerted with Reminders:

The system also enables event-based mail alerts and reminders, remind pending tasks, acceptance of requests, etc. to ensure smooth delivery of HR services. Set reminders to keep your employees alerted about awaiting confirmation of comp off grant, absence, late coming regularization, etc. and help take action before the payroll is processed.

Save reporting time:

Provides easy to use one-click MIS reports with HTML as well as Excel output. Powerful report building tool, Query Builder, enables users to design their reports, convert to Excel, and perform analytics.
Save processing time and reduce paperwork: Online data management and application of requests save a considerable amount of time you spend in manual paperwork.


That's not all. It also provides role-based access control according to the set of privileges acquired by a user as defined for a particular position. The tool is flexible enough to create and manage any number of roles and users.

Geo Mark Attendance Marking:

With GeoMark, an employee can now mark attendance through a GPS enabled smartphone. The greytHR application captures the employee attendance online with the exact date, time, and location coordinates. This attendance information is also automatically integrated with payroll data, making it easier for the system to directly calculate the salary based on the employees' attendance - working days and hours.

Comprehensive Overtime Management:

GreytHR has introduced a comprehensive Overtime Management module as part of the Attendance Module. This module helps companies configure their overtime policies to suit their business requirement. With this overtime module, organizations can:

  • Configure flexible overtime policies
  • Calculate accurate overtime workforce cost
  • Generate Overtime payslips with OT breakups.
  • Stay compliant - Adhere to statutory laws of respective states.
  • Be Transparent and gain significant insights with real-time reports.

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The Takeaway

The cost and time-saving benefits of automating attendance management are indisputable. It leads to standardization of processes, better compliance, and builds employee morale. With the tracking mechanism, you can monitor employees' behavior patterns in terms of late entry or early exit, which will help you address chronic lateness or absenteeism. Managers can track the significant time of team members spent at work and make appropriate business decisions. HR can get time off repetitive activities and focus on more strategic work.

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For many years, HR & Payroll software like greytHR have been in this industry to provide the right solution that you are looking for in your small business — located in 150+ cities, including Mumbai, Pune, Chennai, Hyderabad, and many more. GreytHR not only helps you to process accurate payroll every month, but it also comes with in-built statutory compliance, expense management, leave, and attendance management modules.

Overall your payroll is processed quickly, effectively, and on time!

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