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How to drive an effective employee onboarding process

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Whether you are planning to hire some new employees or need some to replace those who have left, you need to accelerate the time to competency for these new joinees. After all, you can’t let your productivity suffer as your new employees get up to speed. Therefore, you need to have an effective on boarding program in place to:

    • Realize cost savings
    • Accelerate the time to new-hire productivity
    • Ensure better employee assimilation and boost retention rates
    • Improve the consistency of the staffing process, and
    • Boost efficiency

Here are some tips that will help you on-board your new employees efficiently:

  • Make them feel their importance in the organization – It is crucial to make all your new employees realize that they are as important as the existing ones. You should introduce them all to your existing employees using a friendly approach. Make sure they feel secure and comfortable in the new environment and are aware of what is expected of them. Explain each employee’s role properly so that he/she knows how his/her work would contribute to the success of the organization.
  • Offer an orientation package – At time, it becomes difficult for the employees to remember all the details if you tell them a lot on the very first day. Hence, it would be wiser to provide printed documents for all the important details. Try to keep an employee handbook with information on company, background, practices, directory and an organizational chart ready so that you can offer those to them.
  • The first day must be a smooth one – How well it goes on the first day is very crucial in terms of making the new employees feel at home. Hence, make sure that the employees don’t feel stressed on the very first day. Talk to them about what they expect from the company, ask something about their family life and give breaks in between the induction session so that they can re-energize and refuel themselves.
  • Make sure there is an ‘office buddy’ – Make sure there is someone from the existing team who will act as an immediate point of contact for the new employees. Often called the ‘office buddy’, this person will be responsible for checking up with the group of new employees for the first few weeks and making sure that they are not facing any problem with their assigned job roles or the work environment. You shouldn’t forget to follow up and schedule one-one-one meetings too to check out if everything is going on as planned.
  • Offer training: You should have training programs for your new employees to help them get prepared for the company’s unique systems and workflow. It would also help the new hires to get acclimatized to the company culture. To decrease regulatory risks, your training sessions should also focus on national and state compliance issues during on-boarding.

Despite significant costs associated with an employee on boarding program, it’s a worthwhile investment as it would give your new employees the support they need to do their jobs well and decrease turnover costs.

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