Though a part of the everyday activity of the business managers and HR, leave management has never been an easy task. Being one of the most important parts of any business, leave management involves much more than simply granting leaves or approving leaves of employees.
Every aspect of leave management seems to form a complex web of internal leave policies & rules, workflows, laws and regulations by state and central authorities etc. It becomes an although more complicated process when managing employee records, processing employee leave information, ensuring compliance with leave policies, etc. are done manually or using excel sheets. Adding to the chaos are the multiple leave requests that land-up in your inbox or come in through phone calls and SMSs. I am sure every manager can relate to this!
Whether you are a small business or a large enterprise, leave management is an extremely complex activity with high impact on day-to-day business operations. A cloud-based employee leave management system can help you dramatically simplify and streamline the entire process.
Here are the 6 must-have features you should look for in any leave management system
- Leave policies like how you want
No two organizations are the same when it comes to their policies. For that matter, even within the same organization, the leave policies and holiday calendars may differ based on location of the office, team you are working in etc.
A good online leave management system enables the employer to configure all leave rules including work-weeks, balance proration, accrual calculation, encashment policies etc. that is specific to their organization, all the while complying to all state and central regulations.
RELATED: Important factors to consider while structuring a good leave policy
- Keep a tab on all Unscheduled Absences
Unscheduled absences can have a major impact on productivity. For whatever reasons an employee may be off, keeping a tab on the unscheduled absence can be extremely challenging and tedious. And, the most effective way of managing this is to identify these absences early and to nip the problem in the bud, thus minimizing it’s occurrence.
For this reason, having a leave management system that is seamlessly integrated with your attendance management system, be it a biometric device, access card, web-based attendance or any other, is extremely vital. A timely notification to the manager on employee’s absence can help mitigate the cost by finding another employee to cover-up for the absence.
Also, attendance data integrated with organization’s leave management system ensures reduced efforts of HR manager and compliance to the various leave rules followed by the organization.
- Reduce Payroll Errors
How exhausting can it get to manually keep a track of all leaves taken by employees and then to calculate payouts manually to run payroll? Now imagine, if your HR had access to an auto-populated employee leave calendar that was integrated to your payroll management system – and all calculations happen automatically on the system. Wouldn’t that be something very helpful?
A cloud-based leave management system will empower you with exactly that. The system can be tightly integrated to your payroll management software ensuring that all leave data is properly validated and the inputs to your payroll is seamless and accurate. Thus, increasing efficiency of your HR and reducing errors on payroll.
RELATED: Payroll process on greytHR: Experience the difference
- Increase Employee Satisfaction with Mobile Compatibility
Imagine if you could apply, approve, reject or manage all leave related operations on one single screen, or on your mobile phones. Wouldn’t that make your life much simpler?
A must-have in today’s scenario to all employees and employers alike is a mobile solution that allows everyone to manage their leave data on the fly. Be it capturing geographical location-based attendance, work hours, reimbursements and claims or operations like leave application, tracking, approval or rejection, a mobile based application will empower you to manage them all on the fly - anytime, anywhere.
- Empower Employees with Self-service
Do your employees run from pillar to post to get a hang of their leave balance information or to apply leaves or to know whether your leave has been approved or rejected or any such vital information?
You can do away with all this by empowering your employees with a self-service portal. Having a self-service portal means to say that employees don’t have to approach their managers or HR regarding any leave related queries and requests. The self-service portal acts as a single point solution to all employee information - making leave management a hassle-free process for both employees as well as managers.
- Improve Decision Making with Intuitive Dashboards & Reports
Finally, with all the captured data, your leave management system should be able to generate tailored, analytical reports – either in the form of tables or graphs or - eliminating all manual efforts. This is crucial for your HR department, which spends a considerable amount of time creating and analyzing reports.
Don’t lose any more time, look ahead, be efficient and reduce costs with the right leave management solution to suit your organization.
greytHR, a leading cloud-based HR software with best in the class leave management module, offers all this and much more.
Get in touch with us now to know why 5000+ leading brands across the middle east and India trust greytHR to automate their HR operations.